Introducing Billy - Easy Payments for Every School.

Oct 01 2025 | 5 minutes read

Billy gives parents a smooth, convenient way to pay fees from anywhere, removes stress from billing, improves accountability, and makes school payments fast, friendly, and transparent for everyone.

Handling school fees shouldn't be stressful. Yet, many schools still deal with bank tellers, long bank queues to make payment with codes, misplaced receipts, and time-consuming reconciliation. Parents get frustrated. Administrators get overwhelmed. Mistakes happen. Time is wasted.

Billy fixes all of that.

Billy is an easy-to-use invoicing and payment management platform designed specifically for schools and educational institutions. It takes the stress out of billing by automating invoices, supporting secure online payments, and giving schools real-time visibility on every transaction.

With Billy, schools can manage tuition, levies, hostel fees, PTA dues, optional charges, and every other payment item effortlessly. Parents can view bills, pay instantly, get receipts, and even use a wallet for future payments, all from their phone, anywhere in the world.

Why Billy Matters

Schools today handle thousands of payment interactions every term. Without a simple system, errors slip in. Sorting students by class, type (day or boarding), bill category, or custom charges becomes a heavy task. Tracking who has paid, partially paid, or not paid at all can take hours. Billy brings order to all of this. It gives schools an organized, automated, and transparent payment flow that saves time, reduces errors, boosts accountability, and improves trust between schools and parents. For parents, it means convenience, no more bank visits, no more payment codes, no delays, no confusion.

How Billy Works

1. Easy Setup

• Schools only need to indicate interest, sign an MOU, and Billy takes care of the rest.
• No setup cost.
• No hardware required.
• Just a small percentage on each transaction, capped and pocket-friendly.
• No hidden charges.

2. Smart Invoicing

• Create invoices for each class
• System automatically sorts students based on: bill type, status (day/boarder), labels (religious bills, special fees, etc.)
• Add optional items before checkout
• Generate custom bills for individual students
• Carry over balance to next term
• Plan ahead with "Pay Next Term Fees"

3. Easy Payments for Parents

Parents simply:

1. Login
2. See their bill
3. Pay instantly

Payment options include:

• Debit/Credit Card
• Bank Transfer
• Wallet
• Direct debit methods and more

Parents get instant receipts, no delays. They can even install Billy as an app on their device for faster access.

4. Powerful Reporting for Schools

Generate:

• Payment Register (full, partial, or no-payment students)
• Invoice List (generated but unpaid, partially paid, fully paid)
• Payment Report (total volume per bill item)
• Transaction Report (all inflows within a chosen date range)

Download reports in PDF, Excel, or CSV.

5. Seamless Student/Parent Registration

• Simply enter student number, complete the form, and make payment
• Schools can upload student/parent records via Excel, no manual work

Benefits for Schools

✔ Faster fee collection

✔ Zero reconciliation stress

✔ Increased transparency

✔ Easy financial reporting

✔ Reduced queues and complaints

✔ Real-time payment monitoring

✔ No upfront cost - schools start at zero expense

✔ Dedicated WhatsApp support for quick help

Benefits for Parents

✔ No more bank trips

✔ No more payment codes

✔ Pay from home, work, or anywhere in the world

✔ Instant receipts

✔ Always know what you are paying for

✔ Secure transactions

✔ Wallet for quick future payments